Personal Assistant to the Director General

Context & Job description

Within the Director General's Office, your main tasks will be the following:

  • Management and follow-up of the Director General’s agenda and travel
  • General management of the administrative aspects of Directors’ Meetings, including note-taking and follow-up of ensuing actions
  • Drafting and proofreading of letters, documents and emails
  • Organisation of meetings and visits concerning the Director General and Director General Office activities
  • Coordination and support of activities of the Directorate Groups (Director General Office, Communication,Internal Audit and Safety) relevant to the Director General’s activities
  • Managing documentation (formatting, archiving)
  • Contribution to the efficient running of the Office

Expected profile

  • Secondary education diploma (BTS, HNC, Bachelor, or equivalent diploma worth at least120 ECTS)
  • 5-10 years’ experience as executive secretary, preferably in an international environment
  • Excellent command, both written and spoken, of the English language, and good knowledgeof French
  • Proficient use of administrative computing tools and office software (Word, Excel, PowerPoint) and willingness to learn new office software and project management tools
  • Excellent communication skills
  • Attention to detail
  • Well-organised, reliable and committed
  • Problem-solving skills and ability to set priorities
  • Sense of confidentiality and discretion
  • Team spirit, while also capable of working independently and taking initiatives

Working conditions

Permanent contract.

We offer a comprehensive benefits package designed to support your quality of life and your installation in the Grenoble area when relocation is needed.

The annual gross salary may be completed by additional allowances (shift allowance, standby allowance, expatriation allowance, etc.).

Company description

The European Synchrotron, the ESRF, is an international research centre based in Grenoble, France.

Through its innovative engineering, pioneering scientific vision and a strong commitment from its 700 staff members, the ESRF is recognised as one of the top research facilities worldwide. Its particle accelerator produces intense X-ray beams that are used by thousands of scientists each year for experiments in diverse fields such as biology, medicine, environmental sciences, cultural heritage, materials science, and physics.

Supported by 22 countries, the ESRF is an equal opportunity employer and encourages diversity.

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