European Projects Administrative Assistant

Context & Job description

You will join the Business Development Office (BDO) to participate in the ESRF’s active programme of European grant supported activities. The BDO acts as a central contact for several European projects which ESRF is currently co-ordinating and we anticipate involvement in further projects. The BDO aims to enhance support to ESRF European projects providing advice and concrete support. Within this, project dissemination and visibility is central to the success of proposals and funded projects with a critical role in assuring stakeholder and target community engagement.

You will assist the BDO staff in the tasks outlined above, with the following missions:

  • Provide daily functional and operational support to European projects including assistance in project dissemination and results marketing via face-to-face events, physical materials and digital visibility with news articles on web pages and their dissemination across multiple social media platforms.
  • Contribute to building a body of knowledge in the proposal planning and operation of European projects, aiming to increase success rates and smoother project execution.
  • Assist colleagues in proposal writing and reporting, maintaining dissemination records and material.
  • Provide support to the organisation of outreach activities comprised within projects.
  • Provide marketing support to the ESRF commercial programme as operated by the BDO and Experiments Division scientific outreach.

Expected profile

  • You should hold a Bachelor level degree in science or technology, a degree in marketing/communication or business and administration (NVQ level 4, BAC +3 or equivalent higher education diploma).
  • 2 to 5 years of professional experience, experience with supporting the dissemination and community engagement in European projects is essential.
  • Experience in the use of tools for the reporting on the analytics of disseminated materials (e.g. for project dissemination register).
  • Excellent level of written and spoken English and communication skills enabling you to work in a multi-cultural environment.
  • Good computer skills (documents/slides). Experience with web editing and graphic design software is desirable but not essential.
  • Well organised, capable of working both independently and as part of a team, taking responsibility.

Working conditions

Permanent contract.

We offer a comprehensive benefits package designed to support your quality of life and your installation in the Grenoble area when relocation is needed.

The monthly salary may be complemented by additional allowances upon eligibility (expatriation allowance, etc.).

Company description

The European Synchrotron, the ESRF, is an international research centre based in Grenoble, France.

Through its innovative engineering, pioneering scientific vision and a strong commitment from its 700 staff members, the ESRF is recognised as one of the top research facilities worldwide. Its particle accelerator produces intense X-ray beams that are used by thousands of scientists each year for experiments in diverse fields such as biology, medicine, environmental sciences, cultural heritage, materials science, and physics.

Supported by 22 countries, the ESRF is an equal opportunity employer and encourages diversity.

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