ESRF - Administrative assistant for NEXTSTEP PhD programme

At a glance

Job title: Administrative assistant for NEXTSTEP PhD programme
Ref.: 24-69-T-EXP-GS
Contract type: Time-limited contract
Salary range: 32.3 K€ minimum
Publication start on Front Office : Site internet: 29/11/2024
Contract duration: Time limited contract of 18 months

Context & Job description

You will join the Experiments Division Group Assistants team to participate in the MSCA PhD training programme “NEXTSTEP”. Working with the project team, your main missions will be the following:

Administrative coordination: Manage documentation, compliance and communication between the project stakeholders.
Event organisation: Support planning of training sessions, workshops and meetings for the PhD programme.
Application and selection support: Assist with recruitment processes with support to the Human Resources team.
Student support: Provide administrative assistance for student progress tracking, reviews and career planning.
Monitoring and reporting: Maintain progress records, compile reports and support programme quality assurance efforts.
Supporting administrative tasks linked with "NEXTSTEP" programme.

Expected profile

Educational Background: A higher education degree in Business Administration or an equivalent qualification (e.g., BSc, Licence, HND, HNC, BTS, DUT, Bachelor, Meister, Vordiplom, Perito, Laurea Triennale, Diplomatura, Ingenieria Técnica, or similar).
Experience: Ideally, at least 4 years of experience in a commercially oriented or administrative role. However, motivated beginners are also encouraged to apply.
Language Skills: Excellent written and spoken English is essential, along with at least an intermediate level of French.
Interpersonal Skills: Strong ability to work effectively in a multicultural environment.
Technical Skills: Proficiency in Microsoft Office and general computer literacy.
Personal Attributes: Highly organized, capable of working both independently and as part of a team, with a proactive approach and a strong sense of responsibility.

Working conditions

The salary will be calculated on the basis of relevant qualifications and professional experience.

Do you recognize yourself in this description? Apply now for your next professional adventure!

What we offer:

Join an innovative international research institute, with a workforce from 38 different countries
Collaborate with global experts to advance science and address societal challenges
Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022
Enjoy a workplace designed to support your quality of life
Benefit from our competitive compensation and allowances package, including financial support for your relocation to Grenoble

For further information on employment terms and conditions, please refer to https://www.esrf.fr/home/Jobs/what-we-offer.html

The ESRF is an equal opportunity employer and encourages applications from disabled persons.

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Company description

The European Synchrotron, the ESRF, is an international research centre based in Grenoble, France.

Through its innovative engineering, pioneering scientific vision and a strong commitment from its 700 staff members, the ESRF is recognised as one of the top research facilities worldwide. Its particle accelerator produces intense X-ray beams that are used by thousands of scientists each year for experiments in diverse fields such as biology, medicine, environmental sciences, cultural heritage, materials science, and physics.

Supported by 21 countries, the ESRF is an equal opportunity employer and encourages diversity.