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Administrative Assistant within the Safety Group
At a glance
- Job title: Administrative Assistant within the Safety Group
- Ref.: 25-26-P-DIR-SAF
- Contract type: Permanent contract
- Salary range: 31.6 K€ minimum
- Publication start on Front Office : Site internet: 09/05/2025
Context & Job description
The ESRF is looking for a proactive and well-organised Administrative Assistant to join its Safety Group. Working in a dynamic and multidisciplinary environment, you will support the day-to-day operations of the service by managing key administrative and coordination tasks.
Your main responsibilities will include:
- Editing and proofreading safety-related documents
- Organising safety training courses, meetings and internal events
- Managing access badge requests and maintaining the SALTO database
- Supporting budget tracking and reporting
- Keeping the Safety Group’s internal web pages and document management system (Alfresco Share) up to date
- Participating in inventories (chemicals, gas cylinders, etc.)
- Helping coordinate experiment proposal submissions (twice a year)
- Assisting the Radiation Protection Unit with scheduled verifications (after appropriate training)
- Working in close collaboration with the other Safety Group assistant and providing backup during absences
Expected profile
Education:
-
Secondary education diploma (BTS, HNC, Bachelor’s degree, or equivalent worth at least 120 ECTS)
Technical Skills:
- Proficient in Microsoft Office tools (Word, Excel, PowerPoint)
- Demonstrated ability to quickly learn and adapt to new digital tools
- Excellent command of French (written and spoken) and good working knowledge of English
Non-Technical Skills:
- Minimum 3 years’ experience as an assistant, ideally in an international environment
- Strong organisational and analytical skills, with high attention to detail
- Ability to manage multiple priorities effectively
- Initiative, autonomy, responsiveness, energy, and discretion
- Strong interpersonal skills and proven ability to work well in a team
- Proactive approach to problem-solving and openness to change
Working conditions
Permanent contract.
The salary will be calculated on the basis of relevant qualifications and professional experience.
Do you recognize yourself in this description? Apply now for your next professional adventure!
What we offer:
- Join an innovative international research institute, with a workforce from 38 different countries
- Collaborate with global experts to advance science and address societal challenges
- Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022
- Enjoy a workplace designed to support your quality of life
- Benefit from our competitive compensation and allowances package, including financial support for your relocation to Grenoble
For further information on employment terms and conditions, please refer to https://www.esrf.fr/home/Jobs/what-we-offer.html
The ESRF is an equal opportunity employer and encourages applications from disabled persons.
Company description
The European Synchrotron, the ESRF, is an international research centre based in Grenoble, France.
Through its innovative engineering, pioneering scientific vision and a strong commitment from its 700 staff members, the ESRF is recognised as one of the top research facilities worldwide. Its particle accelerator produces intense X-ray beams that are used by thousands of scientists each year for experiments in diverse fields such as biology, medicine, environmental sciences, cultural heritage, materials science, and physics.
Supported by 19 countries, the ESRF is an equal opportunity employer and encourages diversity.