ESRF - Administrative Assistant within the Payroll & Time Management Unit

At a glance

Job title: Administrative Assistant within the Payroll & Time Management Unit
Ref.: 25-27-T-ADM-PTMU
Contract type: Time-limited contract
Salary range: 32.7 K€ minimum
Publication start on Front Office : Site internet: 09/05/2025
Contract duration: Temporary contract of 6 months

Context & Job description

The Payroll & Time Management Unit (5 team members) handles payroll, time tracking, and administrative processes related to staff attendance and compensation. As part of a major project to upgrade our Absence & Time Management (ATM) software, we are seeking an Administrative Assistant to support the team during this busy period.

Main responsibilities:

Assist with administrative tasks related to payroll
Monitor sick leave and manage related documentation (daily allowances, social security, provident schemes)
Respond to internal email enquiries
Provide general administrative support to the team

Expected profile

Qualifications & technical skills

Bachelor’s degree (or equivalent 120 ECTS) in Business Administration, HR, or a related field
At least 5 years of experience in administrative roles
Proficient in Microsoft Office tools (Word, Excel, etc.)
Fluent in English (working language at the ESRF)

Personal qualities

Proactive, organised, and able to work independently
Strong attention to detail and time management
Comfortable with multitasking and changing priorities
Team-oriented with good communication skills

Working conditions

Temporary contract of 6 months.

The salary will be calculated on the basis of relevant qualifications and professional experience.

Do you recognize yourself in this description? Apply now for your next professional adventure!

What we offer:

Join an innovative international research institute, with a workforce from 38 different countries
Collaborate with global experts to advance science and address societal challenges
Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022
Enjoy a workplace designed to support your quality of life
Benefit from our competitive compensation and allowances package, including financial support for your relocation to Grenoble

For further information on employment terms and conditions, please refer to "What we offer" section of our Careers page https://www.esrf.fr/Jobs

The ESRF is an equal opportunity employer and encourages applications from disabled persons.

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Company description

The European Synchrotron, the ESRF, is an international research centre based in Grenoble, France.

Through its innovative engineering, pioneering scientific vision and a strong commitment from its 700 staff members, the ESRF is recognised as one of the top research facilities worldwide. Its particle accelerator produces intense X-ray beams that are used by thousands of scientists each year for experiments in diverse fields such as biology, medicine, environmental sciences, cultural heritage, materials science, and physics.

Supported by 19 countries, the ESRF is an equal opportunity employer and encourages diversity.