ESRF - Administrative Assistant in the Business Development Office

At a glance

Job title: Administrative Assistant in the Business Development Office
Ref.: 25-41-P-EXP-BDO
Contract type: Permanent contract
Salary range: 25.3 K€ minimum
Publication start on Front Office : Site internet: 11/07/2025

Context & Job description

Within the Business Development Office (BDO) of the ESRF, you will contribute to our dynamic commercial programme. Working in close collaboration with a fellow administrative assistant, you will support the team in a variety of tasks.

Your main responsibilities will include:

Handling the full administrative workflow for commercial beam time, services, and equipment sales – from initial client contact and quotation to invoicing.
Serving as the primary administrative contact for commercial clients, responding to queries and ensuring smooth interactions and access to ESRF facilities.
Monitoring and maintaining client legal documentation and commercial licence agreements.
Acting as the BDO’s main point of contact and lead administrator for the customer relationship management (CRM) system.
Updating and maintaining documentation related to commercial processes.
Compiling and preparing industrial statistics and reports as required.
Supporting marketing activities, including the organisation of client visits, workshops, and events at the ESRF site.

Expected profile

Professional Experience

A diploma corresponding to EQF Level 5, such as a BTS, DUT, or other relevant BAC+2 qualification in Business and Administration or a related field.

Professional Experience

A minimum of 2 years of professional experience in a commercially oriented or equivalent administrative role. However, applications from recent graduates with relevant qualifications and skills are also welcome.

Technical Skills

Excellent command of written and spoken English.
Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and familiarity with web page creation and updates.
Ability to learn and master specific digital tools and platforms.

Personal & Interpersonal Skills

Strong organisational abilities and attention to detail.
Ability to work both independently and as part of a team.
Proactivity and sense of responsibility, with a strong sense of initiative.
Excellent interpersonal skills, with the ability to communicate effectively in a multicultural environment.

Working conditions

Part time (80%) permanent contract.

The salary will be calculated on the basis of relevant qualifications and professional experience.

Do you recognize yourself in this description? Apply now for your next professional adventure!

What we offer:

Join an innovative international research institute, with a workforce from 38 different countries
Collaborate with global experts to advance science and address societal challenges
Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022
Enjoy a workplace designed to support your quality of life
Benefit from our competitive compensation and allowances package, including financial support for your relocation to Grenoble

For further information on employment terms and conditions, please refer to "What we offer" section of our Careers page https://www.esrf.fr/Jobs

The ESRF is an equal opportunity employer and encourages applications from disabled persons.

Apply

Company description

The European Synchrotron, the ESRF, is an international research centre based in Grenoble, France.

Through its innovative engineering, pioneering scientific vision and a strong commitment from its 700 staff members, the ESRF is recognised as one of the top research facilities worldwide. Its particle accelerator produces intense X-ray beams that are used by thousands of scientists each year for experiments in diverse fields such as biology, medicine, environmental sciences, cultural heritage, materials science, and physics.

Supported by 19 countries, the ESRF is an equal opportunity employer and encourages diversity.