Personal assistant to the Director of Research for Physical Sciences M/F

Within the Experiments Division, you will work as the Personal Assistant for the Director of Research for Physical Sciences, working closely with the Personal Assistant for the Director of Research for Life Sciences.

In a highly multicultural environment, you will ensure smooth and consistent handling of day-to-day operations. Your key missions will be to:

• Organise and manage the Director of Research’s complex diary, make travel arrangements and organization related to external partners’ visits
• Organise meetings, internal and external workshops and contribute to their follow-up (agenda, report, preparation of documentation, logistics, minutes, follow-up of actions)
• Act as the point of contact amongst managers, employees and other external partners. Manage incoming and outgoing correspondence and phone calls, appropriately managing confidential information as necessary. Ensure the reception of visitors
• Participate in the elaboration of documents (information research, formatting, validation follow-up before distribution, reports...), as well as writing minutes in a timely manner, and in the production of communications as well as presentations
• Provide support for administrative management (purchasing, cost monitoring, etc.)
• Co‐ordinate tasks with the Personal Assistant for the Director of Research for Life Sciences (including standing in during absences)
• Collaborate with various internal and external stakeholders, including the organization of scientific advisory committee meetings
• Apply and continually improve procedures to facilitate effective, efficient and professional office management.