Administrative Assistant (F/M)

The Buildings & Infrastructure Group within the Technical and Infrastructure Division is responsible for the operation and maintenance of the ESRF technical infrastructures, the development of technical strategies for buildings and facilities, and provides expert analysis and diagnostics to support the implementation of optimum solutions.

As part of the Buildings and Infrastructure Group (BIG), you will play a key role in supporting both day-to-day operations and long-term projects by carrying out a variety of administrative and coordination tasks.  Your responsibilities will include:

• Coordinating contractors’ interventions, including ensuring safety training completion; site access registration and work permit management.
• Preparing reports and meeting minutes.
• Writing, proofreading, and distributing communications such as mailings, memos and reports, organising and scheduling meetings.
• Supporting project follow-up and regular activities such as processing purchase orders, documenting expenses and budget follow-up.
• Welcoming visitors and answering phone calls.