- Personal Assistant to the Director of Administration

At a glance

Job title: Personal Assistant to the Director of Administration
Ref.: 25-8-P-ADM-DOA
Contract type: Permanent contract
Publication start on Intranet: 14/02/2025

Context & Job description

The European Synchrotron Radiation Facility (ESRF) is looking for a Personal Assistant to the Director of Administration to provide high-level administrative and organizational support.

Under the direct supervision of the Director of Administration, you will be responsible for a range of administrative and organizational tasks in both English and French, including:

Assisting in the preparation of documents and meetings.
Managing the Director’s calendar and emails.
Preparing and following up on documents submitted to the Management Board.
Providing logistical and administrative support for Administrative and Finance Committee (AFC) meetings (held twice a year), in coordination with the Finance Service assistant.
Supporting and liaising with the Heads of Service/Group within the Administration Division.
Organizing negotiation meetings with ESRF unions, taking minutes, and managing related documentation.
Publishing relevant staff information on the intranet.

Expected profile

Education:

Secondary education diploma (BTS, HND, Bachelor, or equivalent diploma worth at least 120 ECTS).

Experience:

At least 5 years of professional experience, including exposure to HR-related matters.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to quickly adapt to and learn new administrative technologies.

Key Competencies:

Strong organizational skills and ability to manage priorities.
Flexibility, adaptability, and discretion in handling confidential matters.
Ability to work both autonomously and collaboratively at all levels.
Excellent communication skills and diplomacy.

Languages:

Fluency in English and French (written and spoken) is essential.

Working conditions

The salary will be calculated on the basis of relevant qualifications and professional experience.

Do you recognize yourself in this description? Apply now for your next professional adventure!

What we offer:

Join an innovative international research institute, with a workforce from 38 different countries
Collaborate with global experts to advance science and address societal challenges
Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022
Enjoy a workplace designed to support your quality of life
Benefit from our competitive compensation and allowances package, including financial support for your relocation to Grenoble

For further information on employment terms and conditions, please refer to https://www.esrf.fr/home/Jobs/what-we-offer.html

The ESRF is an equal opportunity employer and encourages applications from disabled persons.

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