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Intranet

Administrative Assistant within the Payroll & Time Management Unit

At a glance
  • Job title: Administrative Assistant within the Payroll & Time Management Unit
  • Ref.: 25-24-T-ADM-PTMU
  • Contract type: Time-limited contract
  • Publication start on Intranet: 09/05/2025
  • Contract duration: Temporary contract of 6 months

Context & Job description

The Payroll & Time Management Unit (5 team members) handles payroll, time tracking, and administrative processes related to staff attendance and compensation. As part of a major project to upgrade our Absence & Time Management (ATM) software, we are seeking an Administrative Assistant to support the team during this busy period.

Main responsibilities:

  • Assist with administrative tasks related to payroll
  • Monitor sick leave and manage related documentation (daily allowances, social security, provident schemes)
  • Respond to internal email enquiries
  • Provide general administrative support to the team

Expected profile

Qualifications & technical skills

  • Bachelor’s degree (or equivalent 120 ECTS) in Business Administration, HR, or a related field
  • At least 5 years of experience in administrative roles
  • Proficient in Microsoft Office tools (Word, Excel, etc.)
  • Fluent in English (working language at the ESRF)

Personal qualities

  • Proactive, organised, and able to work independently
  • Strong attention to detail and time management
  • Comfortable with multitasking and changing priorities
  • Team-oriented with good communication skills

Working conditions

Temporary contract of 6 months.

The salary will be calculated on the basis of relevant qualifications and professional experience.

Do you recognize yourself in this description? Apply now for your next professional adventure!

What we offer:

  1. Join an innovative international research institute, with a workforce from 38 different countries
  2. Collaborate with global experts to advance science and address societal challenges
  3. Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022
  4. Enjoy a workplace designed to support your quality of life
  5. Benefit from our competitive compensation and allowances package, including financial support for your relocation to Grenoble

For further information on employment terms and conditions, please refer to "What we offer" section of our Careers page https://www.esrf.fr/Jobs

The ESRF is an equal opportunity employer and encourages applications from disabled persons.

Apply
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