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Administrative Assistant for Procurement and Contracts Service
At a glance
- Job title: Administrative Assistant for Procurement and Contracts Service
- Ref.: 25-36-T-ADM-PCS
- Contract type: Time-limited contract
- Publication start on Intranet: 23/06/2025
- Contract duration: Temporary contract of 18 months
Context & Job description
As part of a team of 10, you will provide essential administrative and secretarial support to the buyers and to the Head of the Procurement and Contracts Service, with a particular focus on procurement procedures related to calls for tender.
You will be responsible for the following activities:
- Providing administrative support to buyers throughout the entire procurement process
- Serving as a liaison between internal users and other members of the Procurement and Contracts Service
- Assisting in the organisation of calls for tender, including the preparation and follow-up of Tender Board and Tender Commission meetings
- Supporting the transmission of call for tender (CFT) documents to Industrial Liaison Officers (ILOs) and ensuring appropriate follow-up until the contractual agreement is concluded
- Coordinating with the designated buyer to track the progress of draft contract documents, including internal validation steps, until final signature by all parties
- Managing the administrative follow-up of subcontractors
Expected profile
Qualifications and Education
- Technical degree (Licence, BTS, DUT, Bachelor, HND, HNC, Meister, Vordiplom, Perito, Laurea Triennale, Diplomatura, Ingenieria Técnica or equivalent) in purchasing, international business, or business administration.
Technical Skills and Experience
- Minimum of 2 years of professional experience in a similar position.
- Proficiency in English (the working language at the ESRF).
Personal Skills
- Strong organisational skills, flexibility, adaptability, and attention to detail.
- Excellent communication skills.
- Ability to work effectively as part of a team in an international and multicultural environment.
Working conditions
Temporary contract of 18 months.
The salary will be calculated on the basis of relevant qualifications and professional experience.
Do you recognize yourself in this description? Apply now for your next professional adventure!
What we offer:
- Join an innovative international research institute, with a workforce from 38 different countries
- Collaborate with global experts to advance science and address societal challenges
- Come and live in a vibrant city, in the heart of the Alps, and Europe's Green Capital 2022
- Enjoy a workplace designed to support your quality of life
- Benefit from our competitive compensation and allowances package, including financial support for your relocation to Grenoble
For further information on employment terms and conditions, please refer to "What we offer" section of our Careers page https://www.esrf.fr/Jobs
The ESRF is an equal opportunity employer and encourages applications from disabled persons.